Google Professional Google Workspace Administrator Practice Test - Questions Answers, Page 18

Access Admin Console: Log in to the Google Admin console using your administrator account.

Navigate to Devices: Go to Devices > Mobile and endpoints.

Download Inventory Template: Click on Manage company-owned inventory > Download template CSV.

Enter Device Details: Fill in the template with the serial numbers and other relevant information of the devices.

Upload Completed File: Once the CSV file is completed with all device details, upload it back to the Admin console under Manage company-owned inventory.

Verify and Save: Ensure that the uploaded data is correct and save the inventory. This keeps a record of all company-owned devices.

Google Workspace Admin Help: Manage company-owned devices

Google Workspace Device Inventory Management

Access Admin Console: Log in to the Google Admin console using your administrator account.

Navigate to Additional Google Services: Go to Apps > Additional Google services > Google Analytics.

Enable for Marketing OU: Select the marketing OU and turn on Google Analytics.

Create Group for Sales Users: Go to Directory > Groups and create a new group for the sales users who need access to Google Analytics.

Assign Google Analytics Access: In the Google Analytics settings, turn on access for the newly created sales group.

Verify Settings: Ensure that only users in the marketing OU and the specific sales group have access to Google Analytics while the rest of the organization does not.

Google Workspace Admin Help: Turn Additional Google services On or Off

Google Workspace Service Access Management

Access the Admin Console: Sign in to your Google Admin console.

Navigate to Apps: Click on 'Apps' and then 'Google Workspace.'

Select Gmail: In the Google Workspace section, click on 'Gmail.'

Gmail Settings: Click on 'Compliance' under the 'Advanced settings' section.

Restrict Delivery Setting: Scroll down to the 'Restrict delivery' section and click 'Configure.'

Define Policy: Enter the specific external domains you want to allow the temporary employees to communicate with.

Bypass for Internal Emails: Make sure to select the option to bypass the restriction for internal emails, ensuring internal communication is not affected.

Apply to OU: Apply this setting to the organizational unit (OU) containing the temporary employees.

Save the Configuration: Save the changes and ensure the policy is active.

Google Workspace Admin Help: Set up compliance rules for Gmail

Step by Step Comprehensive Detailed Explanation:

Access Google Vault: Sign in to Google Vault.

Retention Policies: Navigate to 'Retention' from the side menu.

Create New Retention Rule: Click on 'Create retention rule.'

Set Duration: Set the retention period to 30 days.

Apply to OU: Apply this retention rule specifically to the organizational unit (OU) for the customer support department.

Exclude Default Rule: Ensure that this custom rule overrides the default 365-day retention policy for the customer support OU.

Save and Activate: Save the rule and ensure it is activated.

Google Vault Help: Set retention rules

Navigate to Groups: Go to the Google Admin console and navigate to 'Groups'.

Create a Security Group: Create a new group and set it as a security group.

Assign Permissions: Set the appropriate permissions and policies that restrict access to only authorized employees.

Manage Membership: Ensure that only administrators can manage the group membership, adhering to the principle of least privilege.

Apply Policies: Apply access policies to the security group, ensuring that the confidential content is accessible only to authorized members.

Create and manage security groups

Google Groups for Business

Step by Step Comprehensive Detailed Explanation

Navigate to Users: Go to the Google Admin console and navigate to the 'Users' section.

Select the User: Find and select the user who has left the organization.

Assign Archive User License: Assign an Archive User (AU) license to the user, ensuring their data is retained and accessible in Vault.

Verify Access in Vault: Go to Google Vault and verify that the data is visible and accessible to the Vault Administrator.

Cost-effective Data Retention: Using an AU license is cost-effective as it retains the data without needing an active Google Workspace license.

Assign licenses to users

Google Vault Archive User

Access Security Dashboard: Go to the Google Admin console and navigate to the 'Security' section.

Open Spam Filter Report: In the security dashboard, open the spam filter report.

Filter by Time Period: Select the specific time period you want to analyze.

Review Spam Messages: Review the detailed information regarding each message marked as spam by Google's spam filter.

Take Necessary Actions: Use the information from the report to adjust spam filters, user alerts, or take other necessary actions to manage spam more effectively.

Security Dashboard

Email Log Search

Step by Step Comprehensive Detailed Explanation:

Access the Admin Console: Sign in to your Google Admin console.

Navigate to the Alert Center: Click on 'Security' and then 'Alert Center.'

Create New Alert: In the Alert Center, click on 'Manage alerts' and then 'Add alert rule.'

Configure Alert Rule: Select 'User's password changed' as the event type.

Include Compliance Team: In the alert configuration, add the compliance team's email addresses to the notification recipients.

Save the Alert: Save the configuration to ensure the compliance team is informed every time a user changes their password.

Google Workspace Admin Help: Alert Center

Verify License Availability: Check the number of available licenses in your Google Workspace subscription.

Purchase Additional Licenses: If necessary, purchase additional licenses to cover the number of users you plan to sync.

Configure GCDS: Ensure that Google Cloud Directory Sync (GCDS) is properly configured to sync users from your identity provider.

Run GCDS: Run the GCDS sync again to sync the new users now that sufficient licenses are available.

Google Cloud Directory Sync Admin Help