Ask Question
Google Associate Google Workspace Administrator Practice Test - Questions Answers
Add to Whishlist
List of questions
Question 1
An executive at your organization asked you to give their executive administrator access to their Workspace account. You need to ensure that this executive administrator can manage emails in the executive's account. You need to maintain security and privacy of the executive's account. What should you do?
Assist the executive in setting up email forwarding to their executive administrator.
Instruct the executive to share their password with their executive administrator.
Create a Google Group, and add all executive administrators. Enable delegated access to the Group.
Grant delegated access to the executive's Gmail account, and assign access to their executive administrator in Gmail settings.
Granting delegated access allows the executive administrator to manage the executive's emails without requiring access to the executive's password. This solution ensures security and privacy by limiting the permissions to email management only, while keeping the executive's account secure. The executive administrator will be able to send, read, and delete emails on behalf of the executive, but they won't have access to other aspects of the account.
Question 2
The innovation team at your organization has a dedicated room with prototype equipment. You need to make the room bookable, add the equipment, and ensure that there are no booking conflicts. Only the innovation team and the sales directors can access this room. What should you do?
Create a separate Google Calendar resource for the room. Manually manage booking requests from both teams.
Create a Google Group for the innovation team and another Google Group for sales directors. Share the room's calendar with both groups.
Create a Google Calendar event for the room. Share the event with the innovation team and sales directors.
Edit the Google Calendar settings for the room resource. Adjust the permission settings so only the innovation team and sales director group can view and book time on this calendar.
By creating a dedicated Google Calendar resource for the room and adjusting its permission settings, you can ensure that only the innovation team and sales directors have access to book the room. This approach allows for centralized management of room bookings while preventing conflicts, as Google Calendar will automatically handle scheduling and prevent double-bookings.
Question 3
You work for a healthcare provider that uses an external medical billing company to manage patient records and invoices. Your organization's employees need to share patient documents with the billing company's employees for processing. You need to configure access so the medical billing company's employees can view and edit the documents, but they cannot delete the documents. What should you do?
Create a shared drive that is managed by your organization's employees. Grant Contributor access to the billing company's staff.
Create a shared drive. Grant Content Manager access to your organization's employees and the billing company.
Create a group, and add the employees from your organization and the billing company. Create a shared folder on Google Drive. Grant Editor access to the group
Restrict access for the medical billing company's employees by using Data Loss Prevention (DLP) policies.
Creating a shared drive and granting Contributor access to the billing company's staff allows them to view and edit documents, but not delete them. This is the most suitable approach because it ensures that only your organization's employees manage the overall shared drive, while still allowing external users to collaborate on documents without compromising their integrity by preventing deletion. The shared drive structure also offers better control over document permissions compared to shared folders.
Question 4
Your company is undergoing a regulatory compliance audit. As part of the audit, you are required to demonstrate that you can preserve all electronic communications related to a specific project for a potential legal discovery process. You need to configure Google Vault to accomplish this goal. What should you do?
Use the security investigation report to show Vault log events.
Use the search and export functionality to identify all relevant communications within the project timeframe.
Create a matter and a hold on all project-related data sources such as Email. Chat, and Drive within Google Workspace.
Create a custom retention policy for the project data. Ensure that the policy covers the required retention period.
Creating a matter and placing a hold on the relevant data sources ensures that all communications related to the specific project are preserved, even if users try to delete them. This will help in maintaining compliance with legal or regulatory requirements for e-discovery, and it ensures that data cannot be modified or deleted during the audit process.
Question 5
Several employees from your finance department are collaborating on a long-term, multi-phase project. You need to create a confidential group for this project as quickly as possible. You also want to minimize management overhead. What should you do?
Create a Google Group by using Google Cloud Directory Sync (GCDS) to automatically sync the members.
Create a dynamic group and define the Department user attribute as a condition for membership with the value as the finance department.
Create a Google Group and update the settings to allow anyone in the organization to join the group.
Create a Google Group and appoint a group admin to manage the membership of this group.
A dynamic group automatically updates membership based on user attributes, such as department, ensuring that only relevant employees (e.g., those in the finance department) are added to the group. This minimizes management overhead because the membership is updated automatically, without the need for manual intervention. It also ensures that the group remains up to date as employees join or leave the department.
Question 6
Today your company signed up for Google Workspace Business Starter with an existing domain name. You want to add team members and manage their access to email and other services. However, you are unable to create new user accounts or change user settings. You need to fix this problem. What should you do?
Run the Transfer tool to bring unmanaged users to your Workspace account.
Check domain ownership in the DNS settings.
Wait 24 hours after signing up for the features to become active.
Upgrade to a Google Workspace Enterprise edition.
To manage users and settings in Google Workspace, you must verify domain ownership. If the domain is not verified, you won't be able to create new user accounts or modify user settings. Checking the DNS settings and completing the domain verification process will resolve the issue and allow you to manage users and services in Google Workspace.
Question 7
A team of temporary employees left your organization after completing a shared project. Per company policy, you need to disable their Google Workspace accounts while preserving all project data and related communications in Google Vault for a minimum of two years. You want to comply with this policy while minimizing cost. What should you do?
Purchase and assign Archived User licenses to the former employees.
Transfer the former employees' files and data to active user accounts. Delete the former employees' Workspace accounts.
Purchase additional user licenses and suspend the former employees' accounts.
Move the former employees to their own organizational unit (OU) and disable access to Google services for that OU.
Google Workspace offers Archived User licenses, which allow you to retain access to the data and communications of former employees without paying for a full user license. This option ensures compliance with the policy of retaining project data and communications in Google Vault while minimizing costs by avoiding unnecessary full user licenses.
Question 8
The legal department at your organization is working on a time-critical merger and acquisition (M&A) deal. They urgently require access to specific email communications from an employee who is currently on leave. The organization's current retention policy is set to indefinite. You need to retrieve the required emails for the legal department in a manner that ensures data privacy. What should you do?
Instruct the IT department to directly access and forward the relevant emails to the legal department.
Temporarily grant the legal department access to the employee's email account with a restricted scope that is limited to the M&A-related emails.
Ask a colleague with delegate access to the employee's mailbox to identify and forward the relevant emails to the legal department.
Use Google Vault to create a matter specific to the M&A deal. Search for relevant emails within the employee's mailbox. Export and share relevant emails with your legal department.
Using Google Vault to create a matter specific to the M&A deal allows for legal, secure, and privacy-compliant retrieval of emails. You can search for the specific emails related to the merger and acquisition, export them, and share them with the legal department without granting direct access to the employee's mailbox. This approach ensures both data privacy and compliance with organizational policies.
Question 9
Your company distributes an internal newsletter that contains sensitive information to all employees by email. You've noticed unauthorized forwarding of this newsletter to external addresses, potentially leading to data leaks. To prevent this, you need to implement a solution that automatically detects and blocks such forwarding while allowing legitimate internal sharing. What should you do?
Add a banner to the newsletter that warns users that external sharing is prohibited.
Create a Gmail content compliance rule that targets the internal newsletter, identifying instances of external forwarding. Configure the rule to reject the message when such forwarding is detected
Develop an Apps Script project by using the Gmail API to scan sent emails for the newsletter content and external recipients. Automatically revoke access for violating users.
Create a content compliance rule to modify the newsletter subject line, adding a warning against external forwarding.
A Gmail content compliance rule allows you to specifically target the internal newsletter and automatically detect when it is forwarded to external addresses. By rejecting such messages, you can prevent unauthorized sharing of sensitive information while still permitting internal sharing. This solution is effective for enforcing data security policies without manual intervention.
Question 10
Your organization has hired temporary employees to work on a sensitive internal project. You need to ensure that the sensitive project data in Google Drive is limited to only internal domain sharing. You do not want to be overly restrictive. What should you do?
Configure the Drive sharing options for the domain to internal only.
Restrict the Drive sharing options for the domain to allowlisted domains.
Create a Drive DLP rule, and use the sensitive internal Project name as the detector.
Turn off the Drive sharing setting from the Team dashboard.
By configuring the Drive sharing options for your domain to 'internal only,' you ensure that sensitive project data is restricted to your organization's internal users. This prevents any external sharing while allowing your team members to collaborate freely within the organization. It strikes the right balance between maintaining security and avoiding unnecessary restrictions on collaboration.
Related questions
Export
If you didn't receive an email within 5 minutes, you should submit a support request to [email protected].
|
BASIC - 1 Month
$
10
Full latest questions
No CAPTCHA
New Updates
Export to VPLUS
Export to PDF - All questions
Team support
|
PLUS - 2 Months
$
15
Full latest questions
No CAPTCHA
New Updates
Export to VPLUS
Export to PDF - All questions
Team support
|
PRO - 6 Months
$
40
Full latest questions
No CAPTCHA
New Updates
Export to VPLUS
Export to PDF - All questions
Team support
|
Full latest questions
No CAPTCHA
New Updates
Export to VPLUS
Export to PDF - All questions
Team support
Full latest questions
No CAPTCHA
New Updates
Export to VPLUS
Export to PDF - All questions
Team support
Full latest questions
No CAPTCHA
New Updates
Export to VPLUS
Export to PDF - All questions
Team support
Selling illegal goods, money scams etc.
Serious attack on a group.
Harassing an individual (including doxing)
Threatening or glorifying violence or serious harm, including self-harm
Nudity/Sexual content
Sexually explicit or suggestive imagery or writing involving minors
Sexually explicit or suggestive imagery or writing involving non-consenting adults or non-humans
Reusing content without attribution (link and blockquotes)
Not in English or has very bad formatting, grammar, and spelling
Author's credential is offensive, spam, or impersonation
Ex. Illegal content, incomplete question...
Question