Google Professional Google Workspace Administrator Practice Test - Questions Answers, Page 4
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Question 31
Security and Compliance has identified secure third-party applications that should have access to Google Workspace data. You need to restrict third-party access to only approved applications
What two actions should you take? (Choose two.)
Explanation:
Whitelist Trusted Apps:
In the Google Workspace Admin console, go to 'Security' > 'API controls'.
Under 'App access control,' select 'Manage third-party app access'.
Add the approved applications to the whitelist, allowing only these apps to access Google Workspace data.
Whitelist Google Workspace Marketplace Apps:
In the Admin console, navigate to 'Apps' > 'Google Workspace Marketplace apps'.
Browse and select the trusted apps that need access to Google Workspace data.
Approve and whitelist these apps to ensure only verified applications can access the data.
Google Workspace Admin Help: Control which third-party & internal apps access Google Workspace data
Google Workspace Admin Help: Google Workspace Marketplace
Question 32
Your-company.com recently started using Google Workspace. The CIO is happy with the deployment, but received notifications that some employees have issues with consumer Google accounts (conflict accounts). You want to put a plan in place to address this concern.
What should you do?
Explanation:
Access the Transfer Tool:
In the Google Workspace Admin console, navigate to 'Users' > 'Transfer tool for unmanaged users'.
Identify Conflict Accounts:
Use the tool to search for unmanaged users (conflict accounts) that have email addresses matching your company domain.
Send Transfer Requests:
Send transfer requests to the identified unmanaged users, asking them to transfer their accounts to your Google Workspace domain.
Complete the Transfer:
Guide the users through the transfer process to ensure their accounts are moved to the managed Google Workspace environment.
Verify the transfer completion and resolve any remaining conflicts.
Google Workspace Admin Help: Transfer tool for unmanaged users
Question 33
HR informs you that a user has been terminated and their account has been suspended. The user is part of a current legal investigation, and HR requires the user's email data to remain on hold. The terminated user's team is actively working on a critical project with files owned by the user. You need to ensure that the terminated user's content is appropriately kept before provisioning their license to a new user.
What two actions should you take? (Choose two.)
Explanation:
https://support.google.com/vault/answer/2473591?hl=en
Question 34
The executive team for your company has an extended retention policy of two years in place so that they have access to email for a longer period of time. Your COO has found this useful in the past but when they went to find an email from last year to prove details of a contract in dispute, they were unable to find it. itis no longer in the Trash. They have requested that you recover it.
What should you do?
Explanation:
Access Google Vault:
Go to Google Vault by navigating to vault.google.com.
Perform a Search:
In Vault, create a new search query specifying the criteria (e.g., date range, email address, keywords) to locate the missing email.
Use search operators to refine the search and ensure you find the correct email.
Export the Email:
Once the email is located, select it and choose the export option.
Export the email data in a standard format, such as MBOX or PST, which can be used for investigation and recovery purposes.
Provide the Exported Data:
Provide the exported email data to the COO for their review and use in the contract dispute.
Google Vault Help: Search for and export data
Question 35
Madeupcorp.com is in the process of migrating from a third-party email system to Google Workspace. The VP of Marketing is concerned that her team already administers the corporate AdSense, AdWords, and YouTube channels using their @madeupcorp.com email addresses, but has not tracked which users have access to which service. You need to ensure that there is no disruption.
What should you do?
Explanation:
Assess the Current State: Identify which users are using the @madeupcorp.com email addresses for services like AdSense, AdWords, and YouTube.
Use the Transfer Tool for Unmanaged Users:
Access Google Admin Console: Go to admin.google.com and sign in with your administrator account.
Navigate to Tools: In the Admin console, go to 'Tools' and then select 'Transfer tool for unmanaged users.'
Enter Domain Information: Enter the domain name (madeupcorp.com) and verify the domain.
List Unmanaged Users: The tool will generate a list of unmanaged users who are using their @madeupcorp.com email addresses.
Send Transfer Requests: Send transfer requests to these users, prompting them to accept the transfer to the managed Google Workspace account.
Follow Up: Ensure all users have accepted the transfer request to avoid any disruptions in accessing Google services with their corporate email addresses.
Verify: Confirm that the transferred accounts are now managed under the Google Workspace domain.
Google Workspace Admin Help - Transfer tool for unmanaged users
Question 36
Your company has an OU that contains your sales team and an OU that contains your market research team. The sales team is often a target of mass email from legitimate senders, which is distracting to their job duties. The market research team also receives that email content, but they want it because it often contains interesting market analysis or competitive intelligence. Constant Contact is often used as the source of these messages. Your company also uses Constant Contact for your own mass email marketing. You need to set email controls at the Sales OU without affecting your own outgoing email or the market research OU.
What should you do?
Explanation:
Access Google Admin Console: Go to admin.google.com and sign in with your administrator account.
Navigate to Email Settings: In the Admin console, go to 'Apps' > 'Google Workspace' > 'Gmail' > 'Spam, Phishing, and Malware'.
Select the Sales OU: Ensure you are configuring settings for the Sales OU specifically.
Create a Blocked Senders List:
Add Mass Email Sender Addresses: Enter the email addresses or domains of the mass email senders that the sales team finds distracting.
Bypass for Constant Contact: Create a rule to bypass this blocked senders list for emails coming from Constant Contact. This can usually be done by setting up an exception rule within the same settings area.
Apply and Save Settings: Ensure the settings are saved and propagated to the Sales OU.
Verify Configuration: Send test emails to confirm that the Sales OU is filtering unwanted mass emails while still receiving those from Constant Contact.
Google Workspace Admin Help - Set up email controls for your organization
Google Workspace Admin Help - Block or allow specific email addresses
Question 37
Your organization is part of a highly regulated industry with a very high turnover. In order to recycle licenses for new employees and comply with data retention regulations, it has been determined that certain Google Workspace data should be stored in a separate backup environment.
How should you store data for this situation?
Explanation:
Evaluate Third-Party Backup Solutions: Identify third-party tools that offer secure backup solutions for Google Workspace. Examples include Backupify, Spanning Backup, and Afi.ai.
Choose a Suitable Tool: Based on your organization's needs and compliance requirements, select a tool that offers robust data retention, secure storage, and easy recovery options.
Set Up the Backup Solution:
Create an Account: Sign up for the chosen third-party backup service.
Configure Backup Settings: Link your Google Workspace account and configure the backup settings to meet your data retention policies.
Schedule Backups: Set up regular backup schedules to ensure data is continuously backed up.
Test Backups and Recovery: Perform initial backups and test the recovery process to ensure data can be retrieved efficiently when needed.
Monitor and Maintain: Regularly monitor the backup status and maintain the system to comply with your organization's data retention regulations.
Google Workspace Admin Help - Choose a third-party backup tool
Backupify - Google Workspace Backup
Question 38
Your organization is on Google Workspace Enterprise and allows for external sharing of Google Drive files to facilitate collaboration with other Google Workspace customers. Recently you have had several incidents of files and folders being broadly shared with external users and groups. Your chief security officer needs data on the scope of external sharing and ongoing alerting so that external access does not have to be disabled.
What two actions should you take to support the chief security officer's request? (Choose two.)
Explanation:
Create an Alert for External Sharing:
Access Google Admin Console: Go to admin.google.com and sign in with your administrator account.
Navigate to Rules: Go to 'Security' > 'Alert Center' > 'Manage Rules'.
Create a New Rule: Select 'Create Rule' and choose 'Drive Audit' as the event source.
Configure Rule Settings: Set the conditions to trigger alerts when files or folders are shared externally.
Set Notification Preferences: Configure who should receive the alerts and how they should be notified.
Save the Rule: Save and activate the rule to start receiving alerts on external sharing activities.
Create a Custom Dashboard for External Sharing:
Access Security Investigation Tool: In the Admin console, go to 'Security' > 'Investigation Tool'.
Create a New Investigation: Click 'Create' and select 'Drive' as the data source.
Set Up Investigation Parameters: Define the parameters to track external sharing activities (e.g., file shared externally, users involved).
Create Dashboard: Save the investigation as a custom dashboard to continuously monitor external sharing activities.
Review and Monitor: Regularly review the dashboard and set up automated reports if necessary.
Google Workspace Admin Help - Create and manage alerts
Google Workspace Admin Help - Use the security investigation tool
Question 39
Your organization's Sales Department uses a generic user account ([email protected]) to manage requests. With only one employee responsible for managing the departmental account, you are tasked with providing the department with the most efficient means to allow multiple employees various levels of access and manage requests from a common email address.
What should you do?
Explanation:
Create a Google Group:
Go to the Google Groups interface.
Click on 'Create Group.'
Enter the group name, email address (e.g., [email protected]), and description.
Configure Group Settings:
After creating the group, go to 'Group settings.'
Under 'Permissions,' set who can view topics, post, and join the group as per your requirement.
Set Up Collaborative Inbox:
In the Group settings, navigate to 'Settings' > 'Email options.'
Check the box for 'Enable Collaborative Inbox.'
This option allows group members to assign topics, mark them as resolved, and categorize posts for better management.
Assign Roles and Permissions:
Define roles for members (e.g., Manager, Member).
Assign permissions to allow various levels of access, such as viewing and managing conversations.
Add Members:
Add the employees who need access to this group.
Go to 'Manage members' and click 'Add members.'
Google Groups Collaborative Inbox
Create and Configure Google Groups
Question 40
Your employer, a media and entertainment company, wants to provision Google Workspace Enterprise accounts on your domain for several world-famous celebrities. Leadership is concerned with ensuring that these VIPs are afforded a high degree of privacy. Only a small group of senior employees must be able to look up contact information and initiate collaboration with the VIPs using Google Workspace services such as Docs, Chat, and Calendar.
You are responsible for configuring to meet these requirements. What should you do?
Explanation:
Access Admin Console:
Sign in to the Google Admin console.
Set Up Custom Directories:
Navigate to 'Directory' > 'Directory settings.'
Click on 'Custom directories.'
Create Custom Directory for VIPs:
Create a new directory specifically for the VIPs.
Add the VIPs to this directory.
Set Up Access Controls:
Configure who can view and access the VIP directory.
Only allow senior employees or specific groups access to this directory.
Configure Directory Visibility:
Ensure that the VIPs' contact information is not visible in the main directory.
Adjust settings to restrict visibility and access appropriately.
Test Configuration:
Verify the setup by checking directory visibility from both regular employees' and senior employees' accounts.
Manage Directory Visibility
Set Up and Manage Custom Directories
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