Google Professional Google Workspace Administrator Practice Test - Questions Answers, Page 4

Access the Transfer Tool:

In the Google Workspace Admin console, navigate to 'Users' > 'Transfer tool for unmanaged users'.

Identify Conflict Accounts:

Use the tool to search for unmanaged users (conflict accounts) that have email addresses matching your company domain.

Send Transfer Requests:

Send transfer requests to the identified unmanaged users, asking them to transfer their accounts to your Google Workspace domain.

Complete the Transfer:

Guide the users through the transfer process to ensure their accounts are moved to the managed Google Workspace environment.

Verify the transfer completion and resolve any remaining conflicts.

Google Workspace Admin Help: Transfer tool for unmanaged users

https://support.google.com/vault/answer/2473591?hl=en

Access Google Vault:

Go to Google Vault by navigating to vault.google.com.

Perform a Search:

In Vault, create a new search query specifying the criteria (e.g., date range, email address, keywords) to locate the missing email.

Use search operators to refine the search and ensure you find the correct email.

Export the Email:

Once the email is located, select it and choose the export option.

Export the email data in a standard format, such as MBOX or PST, which can be used for investigation and recovery purposes.

Provide the Exported Data:

Provide the exported email data to the COO for their review and use in the contract dispute.

Google Vault Help: Search for and export data

Assess the Current State: Identify which users are using the @madeupcorp.com email addresses for services like AdSense, AdWords, and YouTube.

Use the Transfer Tool for Unmanaged Users:

Access Google Admin Console: Go to admin.google.com and sign in with your administrator account.

Navigate to Tools: In the Admin console, go to 'Tools' and then select 'Transfer tool for unmanaged users.'

Enter Domain Information: Enter the domain name (madeupcorp.com) and verify the domain.

List Unmanaged Users: The tool will generate a list of unmanaged users who are using their @madeupcorp.com email addresses.

Send Transfer Requests: Send transfer requests to these users, prompting them to accept the transfer to the managed Google Workspace account.

Follow Up: Ensure all users have accepted the transfer request to avoid any disruptions in accessing Google services with their corporate email addresses.

Verify: Confirm that the transferred accounts are now managed under the Google Workspace domain.

Google Workspace Admin Help - Transfer tool for unmanaged users

Access Google Admin Console: Go to admin.google.com and sign in with your administrator account.

Navigate to Email Settings: In the Admin console, go to 'Apps' > 'Google Workspace' > 'Gmail' > 'Spam, Phishing, and Malware'.

Select the Sales OU: Ensure you are configuring settings for the Sales OU specifically.

Create a Blocked Senders List:

Add Mass Email Sender Addresses: Enter the email addresses or domains of the mass email senders that the sales team finds distracting.

Bypass for Constant Contact: Create a rule to bypass this blocked senders list for emails coming from Constant Contact. This can usually be done by setting up an exception rule within the same settings area.

Apply and Save Settings: Ensure the settings are saved and propagated to the Sales OU.

Verify Configuration: Send test emails to confirm that the Sales OU is filtering unwanted mass emails while still receiving those from Constant Contact.

Google Workspace Admin Help - Set up email controls for your organization

Google Workspace Admin Help - Block or allow specific email addresses

Evaluate Third-Party Backup Solutions: Identify third-party tools that offer secure backup solutions for Google Workspace. Examples include Backupify, Spanning Backup, and Afi.ai.

Choose a Suitable Tool: Based on your organization's needs and compliance requirements, select a tool that offers robust data retention, secure storage, and easy recovery options.

Set Up the Backup Solution:

Create an Account: Sign up for the chosen third-party backup service.

Configure Backup Settings: Link your Google Workspace account and configure the backup settings to meet your data retention policies.

Schedule Backups: Set up regular backup schedules to ensure data is continuously backed up.

Test Backups and Recovery: Perform initial backups and test the recovery process to ensure data can be retrieved efficiently when needed.

Monitor and Maintain: Regularly monitor the backup status and maintain the system to comply with your organization's data retention regulations.

Google Workspace Admin Help - Choose a third-party backup tool

Backupify - Google Workspace Backup

Create an Alert for External Sharing:

Access Google Admin Console: Go to admin.google.com and sign in with your administrator account.

Navigate to Rules: Go to 'Security' > 'Alert Center' > 'Manage Rules'.

Create a New Rule: Select 'Create Rule' and choose 'Drive Audit' as the event source.

Configure Rule Settings: Set the conditions to trigger alerts when files or folders are shared externally.

Set Notification Preferences: Configure who should receive the alerts and how they should be notified.

Save the Rule: Save and activate the rule to start receiving alerts on external sharing activities.

Create a Custom Dashboard for External Sharing:

Access Security Investigation Tool: In the Admin console, go to 'Security' > 'Investigation Tool'.

Create a New Investigation: Click 'Create' and select 'Drive' as the data source.

Set Up Investigation Parameters: Define the parameters to track external sharing activities (e.g., file shared externally, users involved).

Create Dashboard: Save the investigation as a custom dashboard to continuously monitor external sharing activities.

Review and Monitor: Regularly review the dashboard and set up automated reports if necessary.

Google Workspace Admin Help - Create and manage alerts

Google Workspace Admin Help - Use the security investigation tool

Create a Google Group:

Go to the Google Groups interface.

Click on 'Create Group.'

Enter the group name, email address (e.g., [email protected]), and description.

Configure Group Settings:

After creating the group, go to 'Group settings.'

Under 'Permissions,' set who can view topics, post, and join the group as per your requirement.

Set Up Collaborative Inbox:

In the Group settings, navigate to 'Settings' > 'Email options.'

Check the box for 'Enable Collaborative Inbox.'

This option allows group members to assign topics, mark them as resolved, and categorize posts for better management.

Assign Roles and Permissions:

Define roles for members (e.g., Manager, Member).

Assign permissions to allow various levels of access, such as viewing and managing conversations.

Add Members:

Add the employees who need access to this group.

Go to 'Manage members' and click 'Add members.'

Google Groups Collaborative Inbox

Create and Configure Google Groups

Access Admin Console:

Sign in to the Google Admin console.

Set Up Custom Directories:

Navigate to 'Directory' > 'Directory settings.'

Click on 'Custom directories.'

Create Custom Directory for VIPs:

Create a new directory specifically for the VIPs.

Add the VIPs to this directory.

Set Up Access Controls:

Configure who can view and access the VIP directory.

Only allow senior employees or specific groups access to this directory.

Configure Directory Visibility:

Ensure that the VIPs' contact information is not visible in the main directory.

Adjust settings to restrict visibility and access appropriately.

Test Configuration:

Verify the setup by checking directory visibility from both regular employees' and senior employees' accounts.

Manage Directory Visibility

Set Up and Manage Custom Directories