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The compliance team at your organization is conducting a legal investigation into some concerning sales activities of an employee eight months ago The compliance team contacted you for assistance on the situation You set up the default Google Vault retention rules so all data is retained only for one year You must assist the compliance team with the investigation What should you do1?
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Your IT team is being asked to fulfill a query by your organization's legal department that requires an MBOX file that will be shared to a third-party partner for eDiscovery. The query must be run on multiple users. Legal has no admin rights to Google Vault. What should you do to fulfil the request?
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Question 27 - Professional Google Workspace Administrator discussion

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Your Finance team has to share quarterly financial reports in Sheets with an external auditor. The external company is not a Workspace customer and allows employees to access public sites such as Gmail and Facebook. How can you provide the ability to securely share content to collaborators that do not have a Google Workspace or consumer (Gmail) account?

A.
Allow external sharing with the auditor using the 'Trusted Domains' feature.
Answers
A.
Allow external sharing with the auditor using the 'Trusted Domains' feature.
B.
Enable the 'Visitor Sharing' feature, and demonstrate it to the Finance team.
Answers
B.
Enable the 'Visitor Sharing' feature, and demonstrate it to the Finance team.
C.
Use the 'Publish' feature in the Sheets editor to share the contents externally.
Answers
C.
Use the 'Publish' feature in the Sheets editor to share the contents externally.
D.
Attach the Sheet file to an email message, and send to the external auditor.
Answers
D.
Attach the Sheet file to an email message, and send to the external auditor.
Suggested answer: B

Explanation:

Enable Visitor Sharing: In the Google Admin console, go to Apps > Google Workspace > Drive and Docs > Sharing settings. Enable the 'Visitor Sharing' feature.

Configure Visitor Sharing: Ensure that the sharing settings allow sharing with external users who do not have a Google account.

Demonstrate to Finance Team: Conduct a training session with the Finance team to demonstrate how to use the Visitor Sharing feature securely.

Share Reports: When sharing the quarterly financial reports, use the Visitor Sharing option to generate a secure sharing link that can be accessed by the external auditor without requiring a Google account.

Monitor and Review: Regularly review shared documents to ensure that access is being appropriately managed and that the security of shared data is maintained.

Google Workspace Admin Help - Visitor Sharing

Google Workspace Admin Help - Sharing Settings

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asked 18/09/2024
Chuck Crouse
49 questions
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