Adobe AD0-E908 Practice Test - Questions Answers, Page 4

Objective: Ensure users have access to use a new project template and the projects created from it.

Configuration Steps:

Step 1: Configure Project Sharing

Step 2: Configure Template Sharing

Objective: Identify benefits of utilizing a project template for a new digital deliverable process workflow.

Benefits:

Benefit 1: Adherence to an accurate, repeatable process

Benefit 2: Sharing settings completed by default

Benefit 3: Efficiency in creating new projects

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To ensure Tyson is not over-allocated in the Workload Balancer, a system administrator can take the following actions:

Edit Task Allocation: The administrator can adjust the allocation of hours for the 'Verify Intake Form' task. Specifically, they can redistribute the hours from Wednesday (where Tyson is over-allocated with 9 hours) to other days where Tyson has available capacity.

Reassign Task: The administrator can reassign the 'Kickoff Meeting' task to another user who has available capacity. This will immediately reduce Tyson's workload and ensure the task is still completed without overburdening Tyson.

Reference

Workfront documentation on using the Workload Balancer highlights these options for managing user allocations and ensuring workloads are balanced across team members.

For efficient use of a project template that captures phases within each project and supports critical-path timelines, the following elements are essential:

Predecessors: These define the relationships between tasks, ensuring that the sequence of tasks reflects their dependencies. This is crucial for maintaining the integrity of the critical path.

Milestone Tasks: These are key tasks that mark significant points or stages in the project timeline. Including milestone tasks helps in tracking progress and ensuring that critical deadlines are met.

Reference

The importance of predecessors and milestone tasks in project templates is emphasized in Workfront's project management guidelines and best practices for creating reusable workflows.

The total number of available hours (AVL) for a user in Workfront can be affected by the following settings:

Time Off: If days are entered in the Time Off menu within a user's settings, these days will be excluded from the total available hours, reducing the AVL value.

FTE (Full Time Equivalent): If a user's FTE setting is less than 1, this indicates that the user is working part-time. This setting will proportionally reduce the number of available hours shown in the AVL column.

Reference

These settings are documented in Workfront's user management and scheduling documentation, where the impact of time off and FTE adjustments on user availability is detailed.

To ensure that new projects created using the new template are shared with the marketing team upon project creation, the marketing team should be added to the template sharing menu. By doing this, every project created from this template will inherit the sharing settings, making it automatically shared with the marketing team.

Reference

Workfront documentation on managing template sharing settings explains how to configure templates to automatically share projects with specific teams or users.

Objective: Ensure consistent project data fields for use in project reports.

Options:

Option A: Custom fields within the Custom Form can be pre-populated with data.

Option D: The Custom Form is attached to the template used for the project creation.

Objective: Configure Workfront to allow external agencies to collaborate with the core organization while restricting interaction between different external agencies.

Configuration Steps:

Step 1: Set up each external agency under their own Companies and Groups.

Step 2: Create a new access level with additional restrictions:

Restrict view: Configure the access level so users can only view other users from their primary Company and Group.

No inherited document access: Ensure they do not inherit document access from projects, tasks, or requests they are not directly involved in.

Objective: Assign the appropriate access level to an outside vendor who needs to review and approve documents in Workfront Proof.

Access Level:

External User: This access level is designed for external collaborators who need limited access to review and approve documents without full access to all internal resources.