Microsoft PL-400 Practice Test - Questions Answers, Page 10

When you include a workflow that you want to trigger on Stage Exit of a stage in your business process flow, and that stage is the last stage in the flow, the designer gives the impression that the workflow will be triggered when that stage is completed.

Reference: https://docs.microsoft.com/en-us/dynamics365/customerengagement/on-premises/customize/business-process-flows-overview

E: The flow needs to be shared as it was created by another person.

A: To be available to your bots, flows must be stored in a solution in Power Automate. If you do not want to use the Default Solution for this purpose, you can move your flows to another solution.

Incorrect Answers:

C: The flow is already in the default solution in the default environment. D: You move the flow, not export and import the solution.

Reference: https://docs.microsoft.com/en-us/power-virtual-agents/environments-first-run-experience

Maximum number of processes, stages, and steps:

To ensure acceptable performance and the usability of the user interface, there are some limitations you need to be aware of when you plan to use business process flows: Multi-entity processes can contain no more than five entities.

There can be no more than 10 activated business process flow processes per entity. Each process can contain no more than 30 stages.

Reference: https://docs.microsoft.com/en-us/power-automate/business-process-flows-overview

Box 1: No

Box 2: Yes ContinueOnError: When true, continue processing the next request in the collection even if a fault has been returned from processing the current request in the collection. When false, do not continue processing the next request.

ReturnResponses: When true, return responses from each message request processed. When false, do not return responses.

When false, the Responses collection will not be empty if errors are returned. If errors are returned, there will be one response item in the collection for each processed request that returned a fault and Fault will be set to the actual fault that occurred.

Box 3: No

Box 4: Yes

For example, in a request collection that contains six requests where the third and fifth request return faults, the following table indicates what the Responses collection would contain.

ContinueOnError=true, ReturnResponses=false: 2 response items: 2 have Fault set to a value.

Reference:

https://docs.microsoft.com/en-us/powerapps/developer/common-data-service/org-service/execute-multiple-requests

Box 1: Step

Each step represents a field where data can be entered.

Stages tell you where you are in the process, while steps are action items that lead to a desired outcome.

Box 2: Branching condition

You can enhance a business process flow with branching. If you have the create permissions on business process flows, you'll be able create business process flow with multiple branches by using the If-Else logic.

Box 3: Stage

Each stage contains a group of steps.

Incorrect Answers:

You can use custom controls to add rich visualizations (such as sliders, radial knobs, the LinkedIn control, and more) to business process flows steps and deliver engaging experiences to those who use your business process.

Reference:

https://docs.microsoft.com/en-us/power-automate/business-process-flows-overview

https://docs.microsoft.com/en-us/power-automate/enhance-business-process-flows-branching

Reference:

https://www.loganconsulting.com/blog/how-use-power-automate-trigger-workflows-microsoft-dynamics-crm/

Step 1: In the development environment, navigate to Solutions.

The only supported way of transferring customizations from one CRM organization to another has been through Solutions.

With Solution Management came the concept of Managed and Unmanaged Solutions.

Step 2: Export the solution as managed and import it in the production environment.

Managed is a way to protect your IP (Intellectual Property) with an easy concept of install and uninstall.

Step 3: Select the solution that has BusinessRule1, navigate to the appropriate entity, and delete the rule.

Reference:

https://www.inogic.com/blog/2016/01/solution-management-with-dynamics-crm-2016/

Box 1: Change settings in app to preload app

You can optionally preload your app within Teams to increase performance.

Box 2: Change the permission for the custom app in Teams

As an admin, you can use app permission policies to control what apps are available to Microsoft Teams users in your organization. You can allow or block all apps or specific apps published by Microsoft, third-parties, and your organization.

When you block an app, users who have the policy are unable to install it from the Teams app store.

You manage app permission policies in the Microsoft Teams admin center. You can use the global (Org-wide default) policy or create and assign custom policies. Users in your organization will automatically get the global policy unless you create and assign a custom policy. After you edit or assign a policy, it can take a few hours for changes to take effect.

Reference:

https://docs.microsoft.com/en-us/powerapps/teams/embed-teams-app

https://docs.microsoft.com/en-us/microsoftteams/teams-app-permission-policies

Here are the steps you must follow to add custom controls to a business process flow:

Step 1: Configure custom controls on a related entity.

Step 2: Generate and exporting the business process flow form.

Step 3: Copy custom control configurations to the FormXML for the business process flow.

Step 4: Import customizations into the Microsoft Dataverse environment.

Note:

1. Configure custom controls on a related table form.

2. Generate and exporting the business process flow form.

3. Copy custom control configurations to the business process flow form from the related table form.

4. Import the customizations back into Microsoft Dataverse.

Reference:

https://docs.microsoft.com/en-us/power-automate/custom-controls-business-process-flows