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Question 105 - Professional Google Workspace Administrator discussion

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A subset of users from the finance and human resources (HR) teams need to share documents with an external vendor. However, external content sharing is prohibited for the entire finance team. What would be the most secure method to enable external sharing for this set of users?

A.
Download and attach the documents to a Gmail message, and send them to the external vendor.
Answers
A.
Download and attach the documents to a Gmail message, and send them to the external vendor.
B.
Move all users from the finance org unit to the HR org unit.
Answers
B.
Move all users from the finance org unit to the HR org unit.
C.
Enable 'Visitor Sharing' for the entire finance org unit.
Answers
C.
Enable 'Visitor Sharing' for the entire finance org unit.
D.
Create a group with the finance and HR users who need to share externally.
Answers
D.
Create a group with the finance and HR users who need to share externally.
Suggested answer: D

Explanation:

Create a Group: In the Google Admin console, navigate to Groups and create a new group for the specific users who need to share documents externally.

Add Members: Add the necessary users from the finance and HR teams to this group.

Set Group Sharing Settings: Configure the group's sharing settings to allow external sharing while keeping the broader organizational settings intact.

Educate Users: Inform the group members about the new sharing permissions and how to securely share documents with the external vendor.

Monitor Sharing Activity: Regularly monitor the group's sharing activity to ensure compliance with organizational policies.

Google Workspace Admin Help - Create and Manage Groups

Google Workspace Admin Help - Sharing Settings

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asked 18/09/2024
Barry Higgins
38 questions
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