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The compliance team at your organization is conducting a legal investigation into some concerning sales activities of an employee eight months ago The compliance team contacted you for assistance on the situation You set up the default Google Vault retention rules so all data is retained only for one year You must assist the compliance team with the investigation What should you do1?
Your team is collaborating on a new project by using a Google Doc They are using Doc comments to add numerous questions and suggestions You want to ensure that sensitive data in the Doc comments does not appear in the recipients' inboxes when a user is notified that a comment has been assigned to them What should you do?
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An employee at your company does not need access to their Workspace account while they are on leave for a year When they return you need to ensure they have access to their account and that all their data and current emails remain intact Also their shared documents must be available to other users You must accomplish this goal in the most cost-effective way What should you do?
Your IT team is being asked to fulfill a query by your organization's legal department that requires an MBOX file that will be shared to a third-party partner for eDiscovery. The query must be run on multiple users. Legal has no admin rights to Google Vault. What should you do to fulfil the request?
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Your organization wants to grant Google Vault access to an external regulatory authority. In an effort to comply with an investigation, the external group needs the ability to view reports in Google Vault. What should you do?

Question 3 - Professional Google Workspace Administrator discussion

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Your organization wants to grant Google Vault access to an external regulatory authority. In an effort to comply with an investigation, the external group needs the ability to view reports in Google Vault. What should you do?

A.
Create accounts for external users and assign Vault privileges.
Answers
A.
Create accounts for external users and assign Vault privileges.
B.
Share Vault access with external users.
Answers
B.
Share Vault access with external users.
C.
Assign an Archived User license to the external users.
Answers
C.
Assign an Archived User license to the external users.
D.
Temporarily assign the super admin role to the users
Answers
D.
Temporarily assign the super admin role to the users
Suggested answer: A

Explanation:

Create External Accounts: In the Google Admin console, create new Google Workspace accounts for the external regulatory authority members.

Assign Vault Privileges: Navigate to the Admin roles and assign the necessary Google Vault privileges to these accounts, ensuring they have the access needed to view reports and data for the investigation.

Configure Security Settings: Ensure that the external users have secure access, potentially with additional security measures such as two-factor authentication.

Monitor Access: Regularly audit and monitor the activity of the external users to ensure compliance with your organization's data policies and security requirements.

Revoke Access When Done: Once the investigation is complete, promptly revoke access to ensure continued security of your data.

Google Vault Help - Assign Vault Privileges

Google Workspace Admin Help - Add Users

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asked 18/09/2024
Franklin Adama
45 questions
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