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Question 119 - Professional Google Workspace Administrator discussion

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Your organization does not allow users to share externally. The security team has recently approved an exemption for specific members of the marketing team and sales to share documents with external customers, prospects, and partners. How best would you achieve this?

A.
Create a configuration group with the approved users as members, and use it to create a target audience.
Answers
A.
Create a configuration group with the approved users as members, and use it to create a target audience.
B.
Enable external sharing for the marketing and sales organizational units.
Answers
B.
Enable external sharing for the marketing and sales organizational units.
C.
Enable external sharing only to allowlisted domains provided by marketing and sales teams.
Answers
C.
Enable external sharing only to allowlisted domains provided by marketing and sales teams.
D.
Create a configuration group with the approved users as members, and enable external sharing for this group.
Answers
D.
Create a configuration group with the approved users as members, and enable external sharing for this group.
Suggested answer: D

Explanation:

Create a Configuration Group:

Navigate to the Google Admin console.

Go to Directory > Groups.

Click 'Create Group' and enter the group details.

Add the approved users from the marketing and sales teams as members of this group.

Enable External Sharing for the Group:

Go to Apps > Google Workspace > Drive and Docs > Sharing settings.

Scroll down to 'Sharing options for specific groups'.

Select the newly created group.

Enable external sharing for this group.

Save the changes.

This ensures that only the specified users can share documents externally, while the rest of the organization remains restricted.

Google Workspace Admin Help: Share Drive and Docs with Specific Groups

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asked 18/09/2024
ATHANASIOS PAPALEXIOU
36 questions
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