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Question 144 - Professional Google Workspace Administrator discussion

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The human resources (HR) team needs a centralized place to share key documents with the entire organization while protecting confidential documents and mitigating the risk of losing documents when someone leaves. These documents must be editable by the HR team members. What is the best way to set this up?

A.
Have the HR lead create a folder in their MyDrive for the non-confidential files, give edit access to the HR team, and give view access to the organization.
Answers
A.
Have the HR lead create a folder in their MyDrive for the non-confidential files, give edit access to the HR team, and give view access to the organization.
B.
Create a shared drive for the non-confidential files, give the HR team manager access, and give contributor access to the entire organization.
Answers
B.
Create a shared drive for the non-confidential files, give the HR team manager access, and give contributor access to the entire organization.
C.
Create a shared drive for non-confidential files, give the HR team content manager access, and give view access to the organization.
Answers
C.
Create a shared drive for non-confidential files, give the HR team content manager access, and give view access to the organization.
D.
Create a shared drive for all files, give the HR team content manager access, and give view access to the organization.
Answers
D.
Create a shared drive for all files, give the HR team content manager access, and give view access to the organization.
Suggested answer: C

Explanation:

To meet the HR team's requirements, the best approach is to create a shared drive for non-confidential files, give the HR team content manager access, and give view access to the organization. This setup ensures that the HR team can edit documents while the entire organization can view them. Confidential documents can be stored in a separate location with restricted access to mitigate risks.

Google Workspace Admin Help - Create shared drives

Google Workspace Admin Help - Shared drives access levels

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asked 18/09/2024
MOHAMED RIAZ MOHAMED IBRAHIM
40 questions
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