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The compliance team at your organization is conducting a legal investigation into some concerning sales activities of an employee eight months ago The compliance team contacted you for assistance on the situation You set up the default Google Vault retention rules so all data is retained only for one year You must assist the compliance team with the investigation What should you do1?
You are configuring a customer relationship management (CRM) solution to integrate with Google Workspace services for the sales department at your organization The CRM solution is in the Google Workspace Marketplace and you deploy the specific CRM solution Employees report that there are no contacts and documents visible in the CRM solution You must identify and fix the problem What should you do?
Your team is collaborating on a new project by using a Google Doc They are using Doc comments to add numerous questions and suggestions You want to ensure that sensitive data in the Doc comments does not appear in the recipients' inboxes when a user is notified that a comment has been assigned to them What should you do?
Your business partner requests that a new custom cloud application be set up to log in without having separate credentials. What is your business partner required to provide in order to proceed?
You want to create a list of IP addresses that are approved to send email to your domain. To accomplish this, what section of the Google Workspace Admin console should you update?
An employee at your company does not need access to their Workspace account while they are on leave for a year When they return you need to ensure they have access to their account and that all their data and current emails remain intact Also their shared documents must be available to other users You must accomplish this goal in the most cost-effective way What should you do?
Your IT team is being asked to fulfill a query by your organization's legal department that requires an MBOX file that will be shared to a third-party partner for eDiscovery. The query must be run on multiple users. Legal has no admin rights to Google Vault. What should you do to fulfil the request?
Your organization was recently targeted by a phishing attempt that affected several users You must efficiently determine the full extent of the phishing attempt and prevent further issues from occurring What should you do?
Your organization wants to grant Google Vault access to an external regulatory authority. In an effort to comply with an investigation, the external group needs the ability to view reports in Google Vault. What should you do?
You have configured your Google Workspace account on the scheduled release track to provide additional time to prepare for new product releases and determine how they will impact your users. There are some new features on the latest roadmap that your director needs you to test as soon as they become generally available without changing the release track for the entire organization. What should you do?

Question 37 - Professional Google Workspace Administrator discussion

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Your organization is part of a highly regulated industry with a very high turnover. In order to recycle licenses for new employees and comply with data retention regulations, it has been determined that certain Google Workspace data should be stored in a separate backup environment.

How should you store data for this situation?

A.
Use routing rules to dual-deliver mail to an on-premises SMTP server and Google Workspace.
Answers
A.
Use routing rules to dual-deliver mail to an on-premises SMTP server and Google Workspace.
B.
Write a script and use Google Workspace APIs to access and download user data.
Answers
B.
Write a script and use Google Workspace APIs to access and download user data.
C.
Use a third-party tool to configure secure backup of Google Workspace data.
Answers
C.
Use a third-party tool to configure secure backup of Google Workspace data.
D.
Train users to use Google Takeout and store their archives locally.
Answers
D.
Train users to use Google Takeout and store their archives locally.
Suggested answer: C

Explanation:

Evaluate Third-Party Backup Solutions: Identify third-party tools that offer secure backup solutions for Google Workspace. Examples include Backupify, Spanning Backup, and Afi.ai.

Choose a Suitable Tool: Based on your organization's needs and compliance requirements, select a tool that offers robust data retention, secure storage, and easy recovery options.

Set Up the Backup Solution:

Create an Account: Sign up for the chosen third-party backup service.

Configure Backup Settings: Link your Google Workspace account and configure the backup settings to meet your data retention policies.

Schedule Backups: Set up regular backup schedules to ensure data is continuously backed up.

Test Backups and Recovery: Perform initial backups and test the recovery process to ensure data can be retrieved efficiently when needed.

Monitor and Maintain: Regularly monitor the backup status and maintain the system to comply with your organization's data retention regulations.

Google Workspace Admin Help - Choose a third-party backup tool

Backupify - Google Workspace Backup

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asked 18/09/2024
Kong Yew Kuen
38 questions
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