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Question 44 - Professional Google Workspace Administrator discussion

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Your company has sales offices in Madrid, Tokyo, London, and New York. The outbound email for those offices needs to include the sales person's signature and a compliance footer. The compliance footer needs to say ''Should you no longer wish to receive emails about this offer, please reply with UNSUBSCRIBE.'' You are responsible for making sure that users cannot remove the footer.

What should you do?

A.
Send an email to each sales person with the instructions on how to add the footer to their Signature.
Answers
A.
Send an email to each sales person with the instructions on how to add the footer to their Signature.
B.
Ensure that each sales team is in their own OU, and configure the Append Footer with the signature and footer content translated for each locale.
Answers
B.
Ensure that each sales team is in their own OU, and configure the Append Footer with the signature and footer content translated for each locale.
C.
Ensure that each sales team is in their own OU, and configure the Append Footer with footer content.
Answers
C.
Ensure that each sales team is in their own OU, and configure the Append Footer with footer content.
D.
Ensure that each sales team is in their own OU, and configure the Append Footer with the footer content translated for each locale.
Answers
D.
Ensure that each sales team is in their own OU, and configure the Append Footer with the footer content translated for each locale.
Suggested answer: D

Explanation:

Organizational Units (OUs): Ensure that each sales team (Madrid, Tokyo, London, New York) is organized into their own Organizational Units (OUs) within Google Workspace. This helps in applying specific settings to each group individually.

Navigate to Admin Console: Go to the Google Admin console (admin.google.com) and sign in with your administrator account.

Access Gmail Settings: In the Admin console, go to Apps > Google Workspace > Gmail > Compliance.

Configure Append Footer:

Click on ''Add another rule'' under the ''Content compliance'' section.

Name the rule appropriately (e.g., Sales Compliance Footer).

Under the ''Email messages to affect'' section, select ''Outbound'' to ensure the rule applies to emails sent by the sales teams.

In the ''Add setting'' section, select ''Append footer'' and enter the footer content. Ensure the footer text is translated according to each locale.

Footer Content: The footer should include the message: ''Should you no longer wish to receive emails about this offer, please reply with UNSUBSCRIBE.'' Ensure this is translated appropriately for each office's locale.

Enforce Non-removable Footer: By configuring this at the OU level and using the Append Footer setting in compliance rules, users will not be able to remove this footer from their emails.

Save and Apply: Save the rule and ensure it is applied to the specific OUs containing the sales teams.

Google Workspace Admin: Set up compliance rules for Gmail

Google Workspace Admin: Configure email footers

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asked 18/09/2024
Srinivasan Kumaresan
36 questions
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