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Question 98 - Professional Google Workspace Administrator discussion

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Your organization has noticed several incidents of accidental oversharing inside the organization. Specifically, several users have shared sensitive Google Drive items with the entire organization by clicking 'anyone in this group with this link can view'. You have been asked by senior management to help users share more appropriately and also to prevent accidental oversharing to the entire organization. How would you best accomplish this?

A.
Create groups, add users accordingly, and educate users on how to share to specific groups of people.
Answers
A.
Create groups, add users accordingly, and educate users on how to share to specific groups of people.
B.
Disable sharing to the entire organization so that users must consciously add every person who needs access.
Answers
B.
Disable sharing to the entire organization so that users must consciously add every person who needs access.
C.
Determine sharing boundaries for users that work with sensitive information, and then implement target audiences.
Answers
C.
Determine sharing boundaries for users that work with sensitive information, and then implement target audiences.
D.
Temporarily disable the Google Drive service for individuals who continually overshare.
Answers
D.
Temporarily disable the Google Drive service for individuals who continually overshare.
Suggested answer: C

Explanation:

Identify Sensitive Information: Determine which users handle sensitive information and assess the current sharing practices.

Define Sharing Boundaries: Establish clear boundaries and guidelines for sharing sensitive information within the organization.

Implement Target Audiences: In the Google Admin console, go to Apps > Google Workspace > Drive and Docs > Sharing settings. Set up target audiences for different groups of users based on their roles and the sensitivity of the information they handle.

Educate Users: Conduct training sessions to educate users on how to share information securely and the importance of adhering to the defined sharing boundaries.

Monitor Sharing Activity: Regularly monitor sharing activity to ensure compliance with the new policies and to identify any instances of oversharing.

Adjust Policies as Needed: Based on the monitoring results, make any necessary adjustments to the sharing policies and target audiences to enhance security and prevent accidental oversharing.

Google Workspace Admin Help - Target Audiences

Google Workspace Admin Help - Sharing Settings

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asked 18/09/2024
Crystal Eagle
31 questions
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