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Question 137 - Professional Google Workspace Administrator discussion

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Your company is using Google Workspace Enterprise Standard. They have 200 meeting rooms defined for the main building and used daily by the 12,000 employees. Users are complaining they have difficulties finding a room available when searching within Google Calendar, even if several rooms are available (no one attending meetings in these rooms at that time). You have been asked to find a solution while minimizing the operational effort and avoiding any new expenses due to budget constraints. What should you do?

A.
Implement a third-party solution that will detect presence in the room and release it if nobody appears after a few minutes.
Answers
A.
Implement a third-party solution that will detect presence in the room and release it if nobody appears after a few minutes.
B.
Create a Google App Script that will inspect each room calendar for the next 12 hours, check attendees status, and send the room administrator an alert email for releasing the room if all attendees have declined but the room has not.
Answers
B.
Create a Google App Script that will inspect each room calendar for the next 12 hours, check attendees status, and send the room administrator an alert email for releasing the room if all attendees have declined but the room has not.
C.
Set the option 'Allow calendar-based room release' for all targeted rooms.
Answers
C.
Set the option 'Allow calendar-based room release' for all targeted rooms.
D.
Upgrade to Google Workspace Enterprise Plus edition to benefit from additional features for automated machine learning (ML) based resources management.
Answers
D.
Upgrade to Google Workspace Enterprise Plus edition to benefit from additional features for automated machine learning (ML) based resources management.
Suggested answer: C

Explanation:

To resolve the issue of meeting room availability and avoid new expenses:

Go to the Google Admin Console.

Navigate to Buildings and resources.

Select the appropriate building and rooms.

Enable the option 'Allow calendar-based room release' for all targeted rooms.

This option will automatically release rooms if no one checks in for the meeting, making them available for other users.

Google Workspace Updates Blog: Calendar-based room release

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asked 18/09/2024
Herr Alexandre Fleider
39 questions
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