A project is on its second iteration out of six. The team realizes that a key deliverable will depend on the acquisition of a new device.What should the project manager do?

Invite the stakeholders to discuss prioritization of a new deliverable.

Detail the reason for the deliverable delay in the status report.

Register a risk and escalate it to the project sponsor.

Include the responsibility for acquisition with the core team.

A project manager works in a matrix organization and is managing an internal software development project that is intended to reduce conflicts in the company's internal tracking system. During development, the project manager is informed that the software has to account for an unexpected change to government accounting requirements. The development team was able to make the change with no additional cost; however, the project manager notices that the testing costs are beginning to exceed the testing budget.What should the project manager do?

Submit a change request to the cost baseline through the governance process to fund the additional testing.

Ask the project sponsor to allocate funds from the contingency reserve to fund the additional testing.

Conduct a cost-benefit analysis to determine if the funds can be reallocated from the development team.

Submit a change request to the cost baseline through the governance process to fund the additional testing.

Update the basis of estimates and the cost management plan to track the additional funding required for testing.

A project manager schedules virtual daily standup meetings for a project, but half of the team members regularly join late or miss the meeting all together. What should the project manager do?

Discuss ground rules with the team that will include daily meetings.

Agree on a new time and reschedule the daily standups.

Use one-to-one virtual meetings because they are more efficient.

Ask senior management for coaching regarding this situation.

A project manager is well informed on the industry standards of the organization and believes that they are not reflected in the project deliverables. What should the project manager review next?

Organizational process assets (OPAs)

A project manager is assigned to a multiyear project. During project execution, the customer delegates a new representative who contacts the project manager directly with a concern about their participation in status meetings. The representative wants to contact team members directly.What should the project manager do next?

Meet with the new representative to determine their understanding of the project and address their concerns.

Send the new representative the approved project management and communications management plans.

Reach out to the customer directly for assistance in incorporating the new representative into the project management plan.

Meet with the new representative to determine their understanding of the project and address their concerns.

Meet with the project sponsor to discuss how to incorporate the new representative in the project.

A team is preparing the closing phase and building a plan for the next phase. One of the project sponsors is complaining that the last phase had some quality deliverable issues. However, the quality acceptance document was signed.What should the project manager do?

Schedule a quality review meeting and include the sponsor's complaints.

Postpone the next project phase until the impact of the quality issues is assessed.

Reopen the quality acceptance documentation to add the sponsor's complaints.

Schedule a quality review meeting and include the sponsor's complaints.

Review best practices and lessons learned and apply them to the project plan.

A project manager is tasked with developing a coaching model to support and recognize team members' growth.What should the project manager consider when defining their coaching strategy?

Project team's shared objectives

Individual and personal objectives

Established patterns of communication

Project team's shared objectives

A team realizes that there is no access to data that the project depends on to complete the current iteration. This dependency was known; however, the team is unsure of the available options to remove this obstacle.What should the project manager do next?

Guide the team to determine alternatives.

Move the dependent task to the next iteration.

Guide the team to determine alternatives.

Escalate the issue to the company's IT manager.

Escalate the issue to the project sponsor.

An internal virtual team is meeting daily to review iteration progress, as well as to conduct other technical and follow-up calls with key stakeholders. The team seems to be disengaged.How should the project manager approach this situation?

Schedule one-to-one meetings and team-building meetings.

Reduce the number of internal and external meetings.

Schedule one-to-one meetings and team-building meetings.

Review team assignments and reduce the workload.

Give the team members a few days off to reduce stress_

A major public-transportation construction project is aimed at significantly reducing emissions.The project has been severely delayed due to noncompliance with environmental codes and bylaws.What should the project manager have done to prevent this?

Mapped environmental compliance requirements, identified risks to achieving them, and prepared mitigations.

Appointed a senior environmental compliance officer to report directly to the project manager.

Approached the regulator for a partial waiver in light of the environmental importance of the project.

Incorporated sufficient schedule reserves based on similar delays in past projects.

Mapped environmental compliance requirements, identified risks to achieving them, and prepared mitigations.

Project acceptance criteria include on-site training for the new users of a system. Due to unforeseen circumstances, all team members have to work remotely for an indefinite period of time.What should the project manager do?

Document the project issue and provide options.

Reschedule on-site training to online sessions.

Document the project issue and provide options.

Create a risk and assign remediation actions.

Cancel all of the on-site training sessions.

A project manager is leading a software development project that will assist in maintenance management for a power plant. The project manager is analyzing project performance data and trying to forecast if the project will have any slippage in the future.What should the project manager do?

Perform quality control analysis.

Perform root cause analysis (RCA).

A project has been reporting a declining schedule performance index (SPI) for the past four reviews. No corrective action is under development, and the project team does not seem concerned.What should the project manager do first to address the SPI trend?

Engage with the project team to create a plan that will deliver benefits on a defined and incremental basis.

Notify the project stakeholders that the scope needs to be reduced in order to hold the costs within budget.

Engage with the project team to create a plan that will deliver benefits on a defined and incremental basis.

Contact the project sponsor to let them know you require more resources to meet the schedule.

Meet with the project scheduler to rebaseline the project using a more realistic schedule.

A highly critical project is in jeopardy due to missing professional resources.What should the newly assigned project manager do first?

Find available professionals within the organization to fill the gaps.

Determine the possibility for team members to split up the required tasks.

Allocate funding for seeking external professionals to fill the gaps.

Request additional budget for team training for the missing expertise.

Travel restrictions are suddenly imposed during a project's execution. The team members reside in different geographic locations.What should the project manager do next to address this issue?

Ask the team members to proceed independently while examining needs and alternatives.

Obtain and implement the sponsor's recommendations for a solution.

Ask the team members to proceed independently while examining needs and alternatives.

Place a hold on activities until the team can resume the work on-site.

Halt all processes until procurement and implementation of solutions are completed.

A project team is performing a post-release evaluation of a product that requires detailed feedback from seven stakeholders. Six of the stakeholders have promptly provided feedback.One of them has not provided any feedback despite numerous requests from the team.What should the project manager do in this situation?

Schedule a meeting with the reluctant project stakeholder to obtain their feedback.

Explain to the sponsor why the reluctant stakeholder needs to provide feedback.

Host a meeting with the reluctant stakeholder and project team to resolve any conflict.

Meet with all seven of the project stakeholders and request all of their feedback.

Schedule a meeting with the reluctant project stakeholder to obtain their feedback.

A stressful situation has presented some challenges for the team. The project manager notices stress behavior in some of the team members, and it is beginning to spread across the group.The project manager needs to coach the team to change their mindset in order to be more efficient.What should the project manager do?

Meet with the team to discuss the correct, expected behavior in stressful situations and start practicing it.

Ensure that people care about each other and work effectively together through effective team management.

Create an environment of respect and fairness so the team can increase their project performance in stressful situations.

Establish a productive environment where all team members can assist one another with the workload.

Meet with the team to discuss the correct, expected behavior in stressful situations and start practicing it.

A project is starting its sixth iteration out seven. During the daily meeting, a team member explains that a key function will take longer to complete than originally anticipated.What should the project manager do?

Review the options and possible solutions with the project team.

Ask for help to increase the team capacity to deliver on time.

Ask for a project extension to deliver the committed scope.

Update the issue log and escalate the problem to the project sponsor.

Review the options and possible solutions with the project team.

A large matrix organization is adopting a new communications approach. This is necessary because their projects often require the resourcing of expert knowledge in the form of specialists from various departments and divisions.What should the project manager do to set up effective communications?

Plan on transmitting the information in an easily understandable manner.

Focus on the recipients' needs and not the information itself.

Use the highest possible technical language and avoid using metaphors.

Ensure that messages sent to the recipients are delivered.

Plan on transmitting the information in an easily understandable manner.

A project manager is working on a unique project that is dissimilar to the project nature of the organization. The project manager is tailoring the artifacts for this new project.Who should determine which artifacts should be used in the project?

The project manager and the project management team should select the appropriate artifacts for use in the specific project.

The project stakeholders should meet and determine the project artifacts to be used by the project manager and the project management team.

The project manager and project management team should use the standard project artifacts from the database.

The project sponsor should select the project artifacts that the project manager and project management team should use in the project.

The project manager and the project management team should select the appropriate artifacts for use in the specific project.

A multiyear resource constraint project is midway through the execution phase. During a progress update meeting, it has been determined that there might be a schedule delay to deliver the project. The project manager has observed that all of the team members are working hard and lots of deliverables have already been completed.What should the project manager do immediately about this situation?

Ask the project planner to identify the critical path and respective delayed activities, and then investigate the reasons for the delay.

Register the schedule risk and present the new resources requirement to the change management board for schedule recovery.

Prepare a monthly report by highlighting the completed deliverables and communicate the delay to management.

Ask the project planner to identify the critical path and respective delayed activities, and then investigate the reasons for the delay.

Ask the scheduler to update the schedule with the percent of work in progress (WIP) and communicate the results to the team.

An organization embarking on a significant transformation initiated a project to improve and document business processes. One of the objectives of the project is to implement agile project delivery.What is the main reason for adopting agile?

Projects will deliver early and use value based on priority.

Projects will be completed faster, saving time and money.

Projects will be delivered with very low risk to the organization.

Projects will deliver early and use value based on priority.

Projects will be delivered with significant cost savings.

A company has appointed a supplier to deliver software and has assigned an internal project manager. The supplier states that no technical development or testing is required from the customer. The project manager would like to confirm this with all of the stakeholders.What should the internal project manager do first?

Host an alignment session with stakeholders to formalize the project requirements.

Develop a user acceptance testing plan to ensure the quality of the deliverables.

Communicate to the supplier that customer testing is required.

Distribute the project plan to all of the interested parties.

A distributed project team has communication issues because of their collaboration tools. The team feels that efficiency could be improved by changing the collaboration platform.What should the project manager do?

Discuss this with the project team and select the appropriate tools.

Implement the communication tools used by other project teams.

Escalate the issue to the sponsor and ask them to decide.

Inform the project team to continue using the current tools.

Discuss this with the project team and select the appropriate tools.

A few developers have identified a list of impediments at the daily standup and are asking for the project lead's assistance in prioritizing them. There are a few complex backlog items, and a new junior tester has identified a few compliance defects. The product owner and a couple of developers will be leaving the project team, and the contract with the test and production support partner will not be renewed.Which issue should the project lead focus on first?

Recruiting, onboarding, and training new developers.

Finding a new product owner to prioritize the product backlog.

Developing a new contract for production support.

Regulatory compliance issues discussed in the meeting.

A project manager is leading a project when a key stakeholder requests additional work that is not in the scope. The stakeholder is also concerned that the project sponsors may not approve and fund the additional change in scope.What should the project manager do first?

Discuss the requested change with the team.

Discuss the requested change with the sponsor.

Evaluate the cost of the additional requested work.

Discuss the requested change with the team.

Evaluate the impact and submit a change request.

A project manager has just received communication from an operational functional manager to complete an additional scope item for a project that was formally closed a few weeks ago. The scope looks relatively small and simple to handle as part of the daily operations activity.How should the project manager deal with this request?

Evaluate the nature of the request and plan communication accordingly.

Check the alternative resources available in the organization for the request.

Confirm that the budget and resources are available to execute the work request.

Evaluate the nature of the request and plan communication accordingly.

Submit a change request and allocate the budget and resources needed for execution.

A project manager is scheduled to meet with a client for their weekly risk management meeting.The project manager observed that one of the tasks which had external dependencies is delayed by one week. The project manager knows this will have an impact but does not know the exact details.What two things should the project manager do? (Choose two.)

Gather additional information and estimate the impact.

Update the risk log and bring this up in the meeting with the client.

Discuss the issue with the external supplier's authority.

Gather additional information and estimate the impact.

Wait for the client to raise a concern and collect more information.

Review the lessons learned from similar past projects.

Update the risk log and bring this up in the meeting with the client.

A new team member has joined a project team. During the first sprint, the new team member approached the project manager and requested to implement a new way of testing. The team has been resistant to the proposed change.What should the project manager do?

Schedule a meeting with the new team member to learn about the new method of testing.

Ask the new team member to focus only on development and not do the testing.

Coach the new team member to conduct the testing the way it has always been done for this project.

Schedule a meeting with the new team member to learn about the new method of testing.

Request that the new team member do the testing the way it has always been done for this project.

A steering committee member is complaining about the weekly report. They stated that the report is too long and has unnecessary details. As a result, they are unable to obtain the main message and take action.What should the project manager do to avoid similar complaints?

Verify the information needed for steering committee members.

Send a shorter daily report to this steering committee member.

Demonstrate the weekly reports in a presentation for the steering committee member.

Verify the information needed for steering committee members.

Present the status at a weekly meeting with the steering committee.

All project team members refer to the project manager for various decisions. This causes delays for some tasks. as the project manager is usually preoccupied in meetings throughout the day.What should the project manager do to prevent these delays?

Delegate the decision-making authority of some tasks to the team.

Meet with the team in 2 weeks to respond to all of the open tasks.

Review the Pareto diagram to identify the source of delays.

Delegate the decision-making authority of some tasks to the team.

Consolidate the decision-making authority to remain with the project manager.

A customer is concerned about the time required to complete a project and is asking the project team to reduce the number of iterations required to complete the product.Which approach should the project manager take?

Prioritize deliverables based on business value and define frequent releases.

Ask the team to raise blockers or impediments in daily meetings.

Prioritize the tasks with high risks to reduce the number of iterations required.

Ask the team to challenge the project estimations for a faster delivery.

Prioritize deliverables based on business value and define frequent releases.

A human resource (HR) acquisition process for a large project has recently changed. One major process change includes the approval of the financial manager and the recruitment manager.This change to the process implies longer processing. The project urgently needs new resources.What should the project manager do?

Assess the impact of the change and review the project management plan for next steps.

Ask the financial manager to delay implementation due to potential project delays and penalties.

Assess the impact of the change and review the project management plan for next steps.

Adapt the resource management plan and ask for financial approval before sending it to the customer.

Review the project schedule to determine which technique will reduce impact on project duration.

At the end of a project's initiation phase, the budget was developed and sent to the approval board. During the approval meeting, one of the key stakeholders asked how the budget was developed for future uncertainties.How should the project manager reply?

The budget was developed by using the lessons learned from previous project data.

Probabilistic analysis was used to develop the budget to address future uncertainties.

The budget was developed by using the lessons learned from previous project data.

Recurrent team meetings are planned to control the budget against future uncertainties.

Feedback from stakeholders will be addressed at each board meeting to adapt the budget.

A project team member is sick and will not be able to return to the project for a few weeks. During the daily meeting, the team shares their concerns as the sick team member was the only one skilled in the component they were developing.What should the project manager have done to prevent this?

Facilitated cross-functional knowledge transfer during the project.

Acquired more than one resource skilled in each component.

Outsourced development of the specific component to another team.

Requested robust documentation for the component's build.

A key stakeholder who is highly involved in the project claims that the reports sent by the project team are inadequate. What should the project manager do first?

Ensure that the reports comply with the communications management plan.

Explain to the stakeholder that these are the approved templates for the reports.

Ask the project team to review and modify all of these reports.

Ensure that the reports comply with the communications management plan.

Ask the sponsor to meet with the stakeholder to diffuse the situation with the reports.

A company's key product is evolving and requires the use of a new technology. No one on the team is familiar with this technology; however, experienced developers on the team volunteered to study the concepts and application and believe they will be able to take full responsibility for the new technology.What should the project manager do?

Support the developers with their intention to learn the new technology.

Outsource the technology work to a third party so as not to delay work.

Descope this requirement as the developers have more important tasks.

Hire externally since the internal developers already have assigned work.

Support the developers with their intention to learn the new technology.

PMI PMP Practice Test 16 - Free Online Exam Questions 601-640

A company routinely outsources resources for specific core activities. Due to a sudden, unforeseen risk, all of the team members are needed to work remotely, including the outsourced ones.

How can the project manager address this challenge to assure outsourced vendors deliver?

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PMI PMP Practice Test 16

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