PRINCE2 PRINCE2-7-Foundation Practice Test - Questions Answers, Page 12

A product breakdown structure (PBS) in PRINCE2 is a hierarchical decomposition of the major products that are to be developed in a project. It helps in visualizing all the products (deliverables) that are required for the project, ensuring that all products are identified and nothing is overlooked. The PBS does not indicate the order of product creation, resource requirements, or control points, but strictly the products needed.

Reference: PRINCE2 7 Foundation study guide and resources.

Stage Plans in PRINCE2 are essential tools for the Project Manager, assisting in the day-to-day management and control of the project. Each Stage Plan provides the detail needed for each management stage of the project, including what work will be done, when it will be delivered, and who will be involved, thus facilitating effective project governance on a stage-by-stage basis. They do not necessarily match the duration of the Project Plan or get produced simultaneously with the Project Initiation Documentation.

Reference: PRINCE2 7 Foundation handbook and other official documents.

In PRINCE2 quality review meetings, the recommended roles include a Chair, Presenter, Reviewer, and an Administrator. The Administrator is crucial as they organize the logistics of the review meeting, ensure that the necessary materials are provided to the participants in advance, and take on the responsibility of recording results and follow-up actions. Project Manager, Assurance, and Project Support do not specifically align with the roles within a quality review team.

Reference: PRINCE2 7 Foundation resources and study materials.

Within the context of a PRINCE2 quality review meeting, the role of Chair is recommended and crucial. The Chair's responsibility is to ensure that the review meeting is conducted methodically and remains focused on its objectives. This includes leading the discussion, ensuring that all issues are aired and discussed properly, and that the meeting runs within its allocated time. This role is distinct from that of the Project Manager, Assurance, and Producer.

Reference: PRINCE2 7 Foundation study guide and official documents.

The Quality theme in PRINCE2 ensures that the project's products meet the required standards and fulfill the business needs. This theme guides the management and control of quality throughout the project, emphasizing the importance of delivering products that align with the business's expectations.

Reference: PRINCE2 Foundation Training Manual; PRINCE2 2017 Foundation handbook.

The Project Product Description is a key document in the PRINCE2 methodology that outlines the purpose, composition, derivation, and acceptance criteria of the project's main deliverable. It is crucial for defining what the project needs to deliver to be considered successful and to receive formal acceptance.

Reference: PRINCE2 Foundation Training Manual; PRINCE2 2017 Foundation handbook.

Project Assurance in PRINCE2 is focused on the project's adherence to standards and procedures within the project environment, providing a project-level view of compliance. In contrast, Quality Assurance is an organizational level function that oversees compliance across all projects and operations, ensuring that the entire organization follows the prescribed standards.

Reference: PRINCE2 Foundation Training Manual; PRINCE2 2017 Foundation handbook.

Quality assurance is responsible for carrying out independent audits within a project. These audits are designed to ensure that the project complies with external standards and internal policies at an organizational level, distinct from the project-focused activities.

Reference: PRINCE2 Foundation Training Manual; PRINCE2 2017 Foundation handbook.

During a quality review meeting in PRINCE2, it is critical that any agreed actions for identified defects are recorded. This ensures that there is clarity on what is to be done, by whom, and by when, to address these defects.

Reference: PRINCE2 Foundation Training Manual; PRINCE2 2017 Foundation handbook.